Official form guide
Form Pay slip template: Pay slip template
This is a template for employers to create pay slips for their employees. It is provided by the Fair Work Ombudsman to help employers meet their legal obligations under the Fair Work Act.
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Form Overview
Fair Work Ombudsman Form Pay slip template - Pay slip template
This is a template for employers to create pay slips for their employees. It is provided by the Fair Work Ombudsman to help employers meet their legal obligations under the Fair Work Act.
Risk Radar
Scan points- 1The most common mistake is forgetting to give the pay slip within one working day of pay day.
- 2Not providing a pay slip within one working day of pay day.
- 3Omitting required information like employer ABN or employee name.
- 4Including paid family and domestic violence leave on the pay slip (it must not be mentioned).
- 5Not listing deductions separately.
Plain English
If you're an employer, you need to give each employee a pay slip within one working day of paying them. This template shows you what information to include, like their pay, hours, and any deductions. You can give it electronically or on paper. Just fill in the blanks with your employee's details.
Submission Date
- Filing date: Pay slips must be given to employees within one working day of pay day, even if the employee is on leave.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- Use this template when you need to create a pay slip for an employee.
- It is a best practice example that includes all legally required fields (marked with an asterisk).
- You can use it for full-time, part-time, or casual employees.
- It helps you meet the Fair Work Act requirement to provide a pay slip within 1 working day of pay day.
- You may adapt it to your business but must include all mandatory information.
Form selector
Use this form or another form?
If you need to deduct money from an employee's pay
To ensure deductions are legally allowed
✓ Check fairwork.gov.au/deductions
Deducting pay & overpayments page
If you need to check pay rates or entitlements
To calculate correct pay and entitlements
✓ Check fairwork.gov.au/pact
If you need to report tax or super
To meet tax and super obligations
✓ Check ato.gov.au
If you need more details on pay slip requirements
To understand legal obligations
✓ Check fairwork.gov.au/payslips
Deadline or filing window
Pay slips must be issued within one working day of paying your employee, even if they are on leave.
Before you submit
- 1Replace every red < > placeholder with the correct employee, business, award, and pay information.
- 2Delete all purple instructions and explanatory notes from the template.
- 3Change all text colour to black (no red or purple remains).
- 4Include all required fields marked with an asterisk (*) – employer, ABN, employee, pay period, pay date, gross payment, deductions, net pay, and superannuation.
- 5Do not mention paid family and domestic violence leave on the pay slip.
- 6Provide the pay slip to the employee within 1 working day of pay day.
- 7Keep a copy of the pay slip for your records.
How to file this form
- 1Download the latest pay slip template from fairwork.gov.au/templates.
- 2Fill in the employee's details, pay period, pay date, and all required financial information in the red placeholders.
- 3Delete the purple instructional text and change all remaining text to black.
- 4Review the pay slip to ensure it meets all legal requirements and does not include prohibited information (e.g., family and domestic violence leave).
- 5Provide the completed pay slip to the employee electronically (email or secure portal) or as a printed copy within 1 working day of pay day.
- 6Retain a copy for your records.
Known limitations
- 1This template is general in nature and not legal advice.
- 2It may not cover all specific requirements of every award or enterprise agreement.
- 3The example figures shown are not real and may not reflect current pay rates.
- 4You are responsible for ensuring the pay slip complies with the Fair Work Act and any applicable industrial instruments.
- 5If unsure, seek advice from the Fair Work Infoline (13 13 94) or a professional.
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
Almost done reviewing the fields?
Fillable formOpen in Editor->This template is updated from time to time. Make sure you are using the latest version from fairwork.gov.au/templates.
What changed or needs a fresh check
- Check the latest version at fairwork.gov.au/templates before using.
- Verify that all red placeholders are replaced with employee and award details.
- Delete all purple instructional text from the final pay slip.
- Ensure all text is changed to black after editing.
- Confirm that the template includes all mandatory fields for your employee's situation.
Quick Facts
Downloads & source
Sources
- SRCFair Work Infoline: 13 13 94, website: www.fairwork.gov.au (from source).
- SRCPay slips must be given within 1 working day of pay day, even if the employee is on leave (from source).
- SRCPay slips can be given electronically (email or secure portal) or as a printed copy (from source).
- SRCEmployers can face fines or court action for not providing pay slips correctly (from source).
- SRCDeductions from pay are only allowed in limited circumstancessee fairwork.gov.au/deductions (from source).
- SRCPay slips must not mention paid family and domestic violence leave (from source).
- SRCTemplate is updated from time to timecheck fairwork.gov.au/templates for the latest version (from source).
- SRCThe template uses red for placeholders and purple for instructions; replace red, delete purple, and change text to black (from source).
Common confusion points
Confusing the red placeholders (to be replaced) with purple instructions (to be deleted).
Forgetting to change all text to black after editing.
Including paid family and domestic violence leave on the pay slip – this is prohibited.
Not providing the pay slip within 1 working day of pay day.
Using an outdated template – always check for the latest version.
Omitting mandatory fields marked with an asterisk (*).
Source transparency
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