Hosting the logo somewhere temporary
The image is referenced by URL, not embedded. If that URL is a share link that expires or a file on your own machine, recipients see a broken image. Use a stable public URL on a domain you control.
Free · 10 designs · No sign-up
Build an email signature that makes people remember you.
10 professional templates, live preview, copy-ready HTML. Works in Gmail, Outlook, and every major email client.
Free · no signup to start · GDPR compliant
Free account unlocks
Save your signature & profile to your account
Reuse it across devices and email clients
Send documents for e-signature & track them
All your tools in one dashboard
Your details
Fill in your information
Live preview
Classic
Thanks for reaching out — I'll get back to you shortly.
Best regards,
Alex Carter Head of Innovation Vivid Intelligence Corp |
Rendered exactly as it appears in Gmail, Outlook, and Apple Mail.
Template
Choose your style
01
Fill details
Enter your name, title, company, and contact info.
02
Pick a style
Choose from 10 professionally designed templates.
03
Copy HTML
Click "Copy HTML" — it copies as rich text + HTML.
04
Paste & done
Paste directly into Gmail Settings → Signature, or Outlook.
Answer-first
How do you make a professional email signature?
Fill in your name, title, company and contact details, pick one of 10 layouts, then copy the result straight into your email client — Gmail, Outlook and Apple Mail all accept a pasted signature, and the copy button puts both rich text and raw HTML on the clipboard so whichever one your client prefers is already there. The signature is built in your browser, so nothing is uploaded and no account is needed to copy or download it. If you would rather keep the markup, the .html download gives you the same file to paste into a signature manager or hand to whoever administers your mail domain.
- Output
- HTML signature — copied as rich text + HTML, or downloaded as a .html file
- Layouts
- 10 designs, from plain single-line to card, gradient and corporate
- Works with
- Gmail, Outlook (desktop and web), Apple Mail, and any client with a rich-text signature box
- Where it runs
- Entirely in your browser — the signature is never sent to a server
- Cost
- Free, no account required; signing in only adds saving across devices
- Images
- Photo or logo by URL, optional — leave it blank and the layout renders without one
How to create and install an email signature
- 01
Enter your details
Name, job title, company, phone, email, website and social links. Every field is optional — empty ones are dropped from the layout rather than left as gaps.
- 02
Pick a layout
Ten designs, previewed live. Simpler layouts survive more email clients intact, so prefer Classic or Minimal if your recipients are on old corporate Outlook.
- 03
Copy the signature
The copy button places rich text and HTML on the clipboard at once, so pasting works whether your client wants formatted content or markup.
- 04
Paste it into your client
Gmail: Settings then See all settings then Signature. Outlook: File then Options then Mail then Signatures, pasting in rich-text mode. Then send yourself a test message and check it on a phone.
Right tool if…
- One person or a small team who needs a tidy signature today, without a mail administrator
- Replacing a signature that has grown into an unreadable wall of links and disclaimers
- Pairing a typed signature with a drawn sign-off image for proposals and client mail
Reach for something else if…
- Pushing one signature to every mailbox in a company — that needs your mail provider admin console or a signature-management product
- Tracking pixels, click analytics or per-campaign banners inside a signature
- A legally binding electronic signature on a document: a mail signature is contact information, not consent
Common mistakes
Pasting HTML into a plain-text signature box
Some clients offer both. Pasted into the plain-text field, your signature arrives as visible markup. Paste into the rich-text or HTML field instead.
Designing only for your own screen
Most mail is read on a phone. A three-column signature that looks balanced on a laptop often stacks into a mess — check a test message on mobile before rolling it out.
Trusting a gradient in old Outlook
Some Windows versions of Outlook render mail through Word, which flattens gradients and drops parts of the CSS. If your audience is corporate, choose a flat layout.
Questions people ask
Is this email signature generator really free?
Yes. All 10 layouts, the copy button and the .html download work without an account and without a paywall. Signing in adds one thing only: saving the signature to your BrieflyGo account so it follows you across devices.
How do I add the signature to Gmail?
Copy the signature here, then in Gmail open Settings, See all settings, Signature, create or select a signature and paste into the editing box. Gmail keeps the formatting. Save changes at the bottom of the page.
Does it work in Outlook?
Yes. In Outlook go to File, Options, Mail, Signatures and paste into the rich-text editing area. Note that some Windows versions of Outlook render mail through Word, which can flatten gradients and complex spacing — the flat layouts survive that intact.
Can I use my logo or photo?
Yes, by URL. The image is linked rather than embedded, so it must sit at a stable public address. Leave the field blank and the layout renders cleanly without an image.
Does my information get uploaded anywhere?
No. The signature is assembled in your browser, and both the copy and the download happen locally. Your details are kept in the browser so the form is still filled when you return, and they only leave the device if you choose to save them to a BrieflyGo account.
Can I put a handwritten signature in it?
Yes. Draw one with the handwritten signature generator, export the transparent PNG, host it at a public URL and reference that as the signature image — the transparency means it sits on the mail background without a white box around it.
How long should an email signature be?
Four to six lines is the practical limit: name, role, company, one phone number, one link. Anything past that competes with your actual message, and long disclaimers are skipped by readers. Keep any required legal text to a single small line.
Is an email signature the same as an electronic signature?
No. An email signature is contact information appended to a message. An electronic signature is a recorded act of signing a specific document, with a timestamp and an audit trail — that is what the BrieflyGo signing flow produces, not this generator.
Related tools
Handwritten SignatureDraw a sign-off and export a transparent PNG to drop into this signature.vCard QR CodeA scannable contact card — useful on printed material and slides.PDF Stamp GeneratorApproved, Paid or Confidential stamps as transparent PNGs.All BrieflyGo toolsGenerators, PDF utilities and document workflows in one place.