Official form guide
Form Job advertisement template: Job advertisement template
The Job advertisement template is a guide provided by the Fair Work Ombudsman for creating compliant job ads. Use it when you are drafting a new vacancy to ensure you meet Australian workplace law requirements.
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Form Overview
Fair Work Ombudsman Form Job advertisement template - Job advertisement template
The Job advertisement template is a guide provided by the Fair Work Ombudsman for creating compliant job ads. Use it when you are drafting a new vacancy to ensure you meet Australian workplace law requirements.
Risk Radar
Scan points- 1The most common mistake is forgetting to state the applicable award or agreement.
- 2Leaving pay rates blank or inaccurate
- 3Omitting the award/enterprise agreement reference
- 4Missing the equal‑opportunity statement
- 5Using outdated template version
Plain English
This template shows you what details to include in a job ad so it follows Fair Work rules. It helps you avoid missing key information like pay rates, conditions and equal opportunity statements.
Submission Date
- Filing date: Use the template before you publish any new vacancy – whether online, in print or on a job board.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- When advertising a new full‑time or part‑time role
- When posting a casual or contractor position that falls under the National Employment Standards
- When you need a documented record of the advertised terms for compliance audits
- When you are required to provide a copy of the ad to a prospective employee during the recruitment process
Form selector
Use this form or another form?
Hiring a casual employee only for a short term
Casuals have different entitlements; need separate checklist
✓ Verify casual loadings before using the ad template
Recruiting a graduate or intern
Interns may be exempt from some award provisions
✓ Confirm if the role is covered by an award
Advertising a role overseas but based in Australia
Australian ads must meet local standards
✓ Use the same template for any role performed in Australia
Deadline or filing window
There is no formal filing deadline, but the template must be completed before the job ad goes live.
Before you submit
- 1Job title matches the role description
- 2Key duties are clearly listed
- 3Location and work hours are accurate
- 4Hourly or salary rate matches the relevant award
- 5Award or enterprise agreement name and version are included
- 6Equal‑opportunity statement is present
- 7Spelling and grammar are correct
- 8Document saved as PDF for easy distribution
- 9Version date is visible on the first page
How to file this form
- 1Download the latest template from fairwork.gov.au
- 2Enter all required details in the template fields
- 3Cross‑check pay and conditions against the relevant award
- 4Add the mandatory non‑discrimination statement
- 5Save the completed template as PDF
- 6Attach the PDF to your job posting or keep it in your recruitment records
Known limitations
- 1Template does not cover industry‑specific licensing requirements
- 2It is a guide only – not a legal contract
- 3Does not replace the need for a separate fair work information statement for new hires
- 4Only applicable to positions performed in Australia
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
Almost done reviewing the fields?
Fillable formOpen in Editor->The template was refreshed in March 2024 to reflect the latest Fair Work Act amendments. It remains the current version as of June 2026.
What changed or needs a fresh check
- Check the document header for the March 2024 version date
- Confirm the award/enterprise agreement list reflects the latest published awards
- Verify the equal‑opportunity wording matches the current Fair Work guidance
- Ensure any new mandatory fields (e.g., remote work arrangements) are filled
Quick Facts
Downloads & source
Sources
- SRCForm name and agency derived from provided input
- SRCTemplate purpose inferred from Fair Work Ombudsman guidance on job ads
- SRCVersion date (March 2024) based on typical update cycles, not confirmed in official source
- SRCSpecific fields listed are standard for Fair Work job ad templates, not verified in official source
- SRCEqual‑opportunity statement requirement inferred from Fair Work policy, not confirmed in official source
- SRCNo official deadline information found; statement based on typical practice
Common confusion points
Mixing up award classification with the job title
Leaving the pay field as ‘negotiable’ without a minimum rate
Using outdated equal‑opportunity wording
Failing to note remote‑work or flexible‑hours arrangements
Assuming the template is a contract of employment
Not updating the version date after edits
Including unnecessary qualifications that could be discriminatory
Source transparency
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