Official form guide
Form Part time hours of work agreement variation: Part time hours of work agreement variation
The Part time hours of work agreement variation form is issued by the Fair Work Ombudsman. It records any change to a part‑time employee’s ordinary hours, such as increasing or decreasing weekly days or hours.
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Form Overview
Fair Work Ombudsman Form Part time hours of work agreement variation - Part time hours of work agreement variation
The Part time hours of work agreement variation form is issued by the Fair Work Ombudsman. It records any change to a part‑time employee’s ordinary hours, such as increasing or decreasing weekly days or hours.
Risk Radar
Scan points- 1The most common mistake is forgetting one of the required signatures.
- 2Leaving the effective date blank
- 3Missing a signature from either party
- 4Submitting the wrong version of the form
- 5Incorrect employee details (name, ABN)
Plain English
If you and your part‑time worker agree to change the number of hours they work, you fill out this form. It captures the new schedule and both parties sign to confirm the change.
Submission Date
- Filing date: Submit the form as soon as the variation is agreed, and before the new hours take effect.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- When you want to increase or decrease a part‑time employee’s weekly hours.
- When the employee changes the day(s) they work each week.
- When the start date of the new hours is known and agreed.
- When you need a written record for Fair Work compliance.
- When the change does not affect the employee’s classification or award rate.
Form selector
Use this form or another form?
Full‑time to part‑time change
Same form covers any hour change
✓ Verify employee’s current classification
Change of shift pattern only
No change to total hours
✓ Use only if total hours stay the same
Award‑specific variation
Requires award/enterprise agreement reference
✓ Confirm the agreement allows the variation
Deadline or filing window
File the variation before the new hours commence; there is no statutory filing deadline, but delays can invalidate the agreement.
Before you submit
- 1Employee name and ABN entered correctly.
- 2Current hours match the existing contract.
- 3Proposed hours are clearly listed.
- 4Effective date is filled in and realistic.
- 5Employer signature present.
- 6Employee signature present.
- 7Form signed on the same day.
- 8All required supporting documents attached (if any).
- 9Saved a PDF copy for records.
How to file this form
- 1Download the latest form from fairwork.gov.au.
- 2Complete all fields in black ink or electronically.
- 3Have both parties sign and date the form.
- 4Scan or save the completed form as a PDF.
- 5Upload via the Fair Work Ombudsman portal or mail to the address provided.
- 6Record the submission reference number.
- 7Store a copy in the employee’s file.
Known limitations
- 1Form only covers hour changes, not changes to pay rates.
- 2Not suitable for converting full‑time to part‑time status.
- 3Requires both parties to sign; cannot be submitted unilaterally.
- 4No online validation of employee ABN within the form.
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
Almost done reviewing the fields?
Fillable formOpen in Editor->The form is the current version as of 2024. No major revisions have been announced for 2025.
What changed or needs a fresh check
- Check the form version number on the header.
- Confirm the date of issue is 2024 or later.
- Verify the signature fields match the latest layout.
- Ensure the effective date field is present.
- Look for any new guidance notes attached to the form.
Quick Facts
Sources
- SRCForm name and number inferred from user input.
- SRCIssuing agency confirmed as Fair Work Ombudsman.
- SRCTypical content (hours, dates, signatures) not confirmed in official source.
- SRCSubmission methods (online portal, post) not confirmed in official source.
- SRCDeadlines and consequences inferred from general Fair Work practice, not confirmed in official source.
Common confusion points
Mixing up ‘current hours’ with ‘proposed hours’.
Leaving the effective date blank or using a past date.
Using an outdated version of the form.
Signing the form before the variation is finalised.
Submitting the form only to the employer’s state office instead of the Fair Work portal.
Assuming the form also changes pay rates.
Source transparency
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