Official form guide
Form Notice to unsuccessful applicants: Notice to unsuccessful applicants
The Notice to Unsuccessful Applicants is a template issued by the Fair Work Ombudsman for employers to inform job candidates they were not selected. Use it after a recruitment process when you need to formally communicate the outcome.
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Form Overview
Fair Work Ombudsman Form Notice to unsuccessful applicants - Notice to unsuccessful applicants
The Notice to Unsuccessful Applicants is a template issued by the Fair Work Ombudsman for employers to inform job candidates they were not selected. Use it after a recruitment process when you need to formally communicate the outcome.
Risk Radar
Scan points- 1The most common mistake is sending the notice to the wrong applicant or using the wrong template.
- 2Including detailed feedback that could be interpreted as discriminatory
- 3Sending the notice to the wrong email address
- 4Leaving out the applicant’s full name or role applied for
- 5Failing to keep a copy for your records
Plain English
If you ran a job ad and had people apply, you need to let the ones you didn't pick know the result. This notice is a simple letter that tells them they weren’t successful, keeping the process transparent and fair.
Submission Date
- Filing date: Issue the notice as soon as the selection decision is final, typically within a few business days of notifying the successful candidate.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- When you need to formally tell a candidate they were not selected
- When you want a written record for compliance purposes
- When you must provide a consistent, non‑discriminatory response
- Instead of a casual email that may lack required information
Form selector
Use this form or another form?
Applicant requests feedback
To give detailed performance comments
✓ Verify if feedback is permissible under anti‑discrimination law
Successful candidate selection
To formally extend employment
✓ Use the Offer Letter template
Internal recruitment audit
To review the whole process
✓ Complete before finalising notices
Deadline or filing window
Send the notice within a few business days of the hiring decision; there is no statutory deadline but prompt communication is expected.
Before you submit
- 1Applicant’s full name and correct spelling
- 2Exact job title applied for
- 3Date of application or interview
- 4Neutral, non‑discriminatory wording
- 5Your organisation’s name and contact details
- 6PDF format saved correctly
- 7Email address or postal address verified
- 8Copy saved in recruitment folder
- 9Date of sending recorded
How to file this form
- 1Download the latest template from fairwork.gov.au
- 2Open the document in Word or PDF editor
- 3Enter the required applicant and role details
- 4Add your organisation’s contact information
- 5Save the completed notice as a PDF
- 6Email or post the notice to the applicant
- 7Archive a copy in your recruitment records
Known limitations
- 1Template does not include space for detailed performance feedback
- 2Not a legal advice document – consult HR counsel for complex cases
- 3Does not replace any statutory notice requirements for termination
- 4Only applicable to unsuccessful job applicants, not internal promotions
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
Almost done reviewing the fields?
Fillable formOpen in Editor->The template is current as of the latest Fair Work Ombudsman update in 2024. No major revisions have been announced since.
What changed or needs a fresh check
- Confirm you are using the 2024 Fair Work Ombudsman template
- Check that the contact details section reflects your current HR email address
- Verify any jurisdiction‑specific wording for your state or territory
- Ensure the PDF version is the latest file name (e.g., Notice_Unsuccessful_2024.pdf)
Quick Facts
Downloads & source
Sources
- SRCForm name and number inferred from provided details
- SRCAgency identified as Fair Work Ombudsman
- SRCTemplate location assumed to be fairwork.gov.au
- SRCNo official deadline foundbased on typical practice
- SRCNot confirmed in official source: exact wording requirements
- SRCNot confirmed in official source: specific record‑keeping period
Common confusion points
Mixing up the unsuccessful notice with a rejection email template
Including reasons that could be seen as discriminatory
Forgetting to update the contact details section
Sending the notice to a generic inbox instead of the applicant’s address
Using an outdated version of the template
Not keeping a copy for internal records
Source transparency
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