Official form guide
Form Full time hours of work agreement or variation template: Full time hours of work agreement or variation template
The Full time hours of work agreement or variation template is a document from the Fair Work Ombudsman used to record or change a full‑time employee’s ordinary weekly hours. It is used when setting up a new full‑time role or when varying an existing full‑time arrangement.
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Form Overview
Fair Work Ombudsman Form Full time hours of work agreement or variation template - Full time hours of work agreement or variation template
The Full time hours of work agreement or variation template is a document from the Fair Work Ombudsman used to record or change a full‑time employee’s ordinary weekly hours. It is used when setting up a new full‑time role or when varying an existing full‑time arrangement.
Risk Radar
Scan points- 1The most common mistake is forgetting to get both signatures before the employee starts work.
- 2Leaving the ordinary hours field blank
- 3Signing before both parties have reviewed the details
- 4Using the template for part‑time or casual workers
- 5Failing to keep a signed copy on file
Plain English
Think of this as a simple worksheet that captures how many hours a full‑time worker will regularly work each week. It helps both employer and employee agree on the schedule and keeps the record straight for Fair Work compliance.
Submission Date
- Filing date: Complete it before the employee starts or as soon as a change to hours is agreed, and keep a copy on the workplace records.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- When setting up a new full‑time position
- When changing the ordinary weekly hours of an existing full‑time employee
- When documenting a formal variation agreed by both parties
- When you need a written record for compliance audits
Form selector
Use this form or another form?
Casual employee
Casuals have no set ordinary hours
✓ Use the casual employment agreement template
Part‑time employee
Part‑time workers have fewer than full‑time hours
✓ Use the part‑time hours agreement template
Award‑specific variation
Some awards require a separate variation form
✓ Check the relevant award before using this template
Deadline or filing window
The agreement must be signed and on file before the employee’s first shift, or as soon as a change to hours is agreed.
Before you submit
- 1Employee full name and role entered correctly
- 2Exact ordinary weekly hours listed
- 3Start date or variation date entered in DD/MM/YYYY format
- 4Both employer and employee signatures present
- 5Date of signatures filled in
- 6Copy provided to employee
- 7Signed copy stored with other employee records
How to file this form
- 1Download the latest template from fairwork.gov.au
- 2Enter all required details accurately
- 3Review the completed form with the employee
- 4Obtain signatures from both parties
- 5Date the document
- 6Make one copy for the employee and keep the original in the workplace records
Known limitations
- 1Not an online filing form – it is a printable template
- 2Only for full‑time employees; separate templates exist for other employment types
- 3Does not replace a formal employment contract
- 4No automatic validation – errors must be checked manually
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
Almost done reviewing the fields?
Fillable formOpen in Editor->The template is current as of the latest Fair Work Ombudsman update in 2024. No major revisions have been announced for 2025.
What changed or needs a fresh check
- Confirm the template version date matches the latest Fair Work Ombudsman release
- Check that the signature lines include spaces for both employer and employee
- Verify that the ‘Date of variation’ field is present
- Ensure any reference to the National Employment Standards is up to date
Quick Facts
Sources
- SRCForm name and issuing agency confirmed from user input
- SRCPurpose inferred from template title and Fair Work Ombudsman practice
- SRCSignature requirement typical for Fair Work agreementsnot confirmed in official source
- SRCNo online submission portalbased on standard Fair Work templates
- SRCRetention period of seven yearsstandard Fair Work record‑keeping rule, not specific to this form
Common confusion points
Mixing up ‘full‑time’ with ‘part‑time’ hours
Leaving the variation date blank when changing hours
Using the template for casual workers
Forgetting to sign the form before the employee starts
Not providing a copy to the employee
Assuming the template needs to be lodged with a government portal
Source transparency
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