Official form guide
Form successful probation letter template: Successful probation letter template
This is a template letter for employers to use when an employee successfully completes their probation period. It formally confirms the employee's permanent status and outlines ongoing employment terms and conditions.
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Form Overview
Fair Work Ombudsman Form successful probation letter template - Successful probation letter template
This is a template letter for employers to use when an employee successfully completes their probation period. It formally confirms the employee's permanent status and outlines ongoing employment terms and conditions.
Risk Radar
Scan points- 1Always include the exact probation completion date to avoid confusion about when permanent employment begins.
- 2Missing signature from authorized manager
- 3Not including specific dates for probation completion
- 4Failing to document any changes to employment conditions
- 5Using outdated template versions
Plain English
This template helps employers create a professional letter to tell an employee they've passed their probation period. It's a simple way to document this important employment milestone and set clear expectations for the future.
Submission Date
- Filing date: Use this template immediately after an employee successfully completes their probation period, typically within a week of the probation end date.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- Use when an employee successfully completes their probation period
- Use to formalize the transition from temporary to permanent employment
- Use to document any changes to working conditions after probation
- Use to create clear written record of employment status
- Use when no performance issues remain after probation
Form selector
Use this form or another form?
Employee fails probation
Documenting poor performance is important for legal protection
✓ Check if termination procedures are followed correctly
Employee extension of probation
Clear documentation of reasons for extension helps prevent disputes
✓ Ensure extension period complies with modern award
Employee promotion after probation
Documenting new role and responsibilities is essential
✓ Check if new position requires updated employment contract
Deadline or filing window
There is no formal deadline for using this template, but it should be provided to the employee promptly after successful probation completion, ideally within one week.
Before you submit
- 1Verify employee personal details are correct
- 2Confirm exact probation completion date
- 3Check position details match current role
- 4Ensure all signatures are included
- 5Review for any changes to employment conditions
- 6Confirm template is the most current version
- 7Keep a copy for your records
How to file this form
- 1Download the latest template from Fair Work Ombudsman website
- 2Fill in employee personal details and position information
- 3Add specific probation completion date
- 4Include any changes to terms or conditions
- 5Have authorized manager sign the letter
- 6Provide copy to employee
- 7Keep signed copy for employment records
Known limitations
- 1This is a template only and doesn't replace formal employment contracts
- 2Doesn't cover complex workplace relations issues
- 3May need customization for enterprise agreements
- 4Not suitable for casual employees on probation
- 5Doesn't address specific industry award requirements
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
Almost done reviewing the fields?
Fillable formOpen in Editor->This template is regularly updated by the Fair Work Ombudsman to reflect current workplace relations standards. Always check for the most recent version before use.
What changed or needs a fresh check
- Updated to reflect current workplace relations standards
- Includes modern award references where applicable
- Revised probation completion language
- Updated position description sections
- Added clarity around ongoing employment conditions
Quick Facts
Sources
- SRCTemplate available on Fair Work Ombudsman website
- SRCBased on standard employment practices in Australia
- SRCReflects current workplace relations legislation
- SRCNot confirmed in official source if specific probation period requirements
- SRCNot confirmed in official source if industry-specific variations
- SRCNot confirmed in official source if template includes all modern award references
Common confusion points
Confusing probation period length with award requirements
Unclear about whether to include salary changes
Uncertain about who should authorize the letter
Confusion about whether this replaces the employment contract
Unclear about documentation requirements for record-keeping
Not sure about including future performance expectations
Confused about whether to mention any probation conditions
Source transparency
Copyright & Licensing — Australian Government Forms
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