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Official form guide
Form W2C: Corrected Wage and Tax Statement
IRS Form W-2c is a Corrected Wage and Tax Statement that employers use to amend previously filed W-2 information. You may submit up to 25 corrected forms at a time through the SSA’s W‑2c Online service; filing non‑scannable copies can incur a penalty.
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IRS Form W2C - Corrected Wage and Tax Statement
IRS Form W-2c is a Corrected Wage and Tax Statement that employers use to amend previously filed W-2 information. You may submit up to 25 corrected forms at a time through the SSA’s W‑2c Online service; filing non‑scannable copies can incur a penalty.
Risk Radar
Scan points- 1Sending a printed Form W‑2c to the SSA can trigger a penalty.
- 2Printing and mailing Form W‑2c to the SSA instead of e‑filing.
- 3Failing to check the “Corrected SSN and/or name” box when the employee’s SSN or name changed.
- 4Leaving unchanged money fields blank when a correction is required.
- 5Using the downloadable Copy A for filing, which is non‑scannable and may incur a penalty.
Plain English
Form W‑2c lets an employer fix mistakes on a worker’s wage or tax numbers after the original W‑2 was sent. It updates the employee’s Social Security number, name, and any wage or tax amounts that were wrong. The corrected form is then sent to the Social Security Administration online.
Submission Date
- Filing date: 2026-02-02 09:10:33
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- Use this form when you need to correct an employee’s previously reported wages, taxes, or personal information on a Form W-2.
- Do not use it when you plan to mail a printed copy to the SSA, as the SSA cannot process printed Forms W-2c.
- Check Form W-2 instead when you are filing the original wage and tax statement without any corrections.
Form selector
Use this form or another form?
Need to issue original wage statement for a new employee
Original filing required; corrections use W-2c
✓ Confirm no prior W-2 filed for this employee
Submitting corrected statements electronically to SSA
Electronic filing creates an accompanying Form W-3c automatically
✓ Verify e‑file limit of 25 W‑2c per batch
Correcting MQGE amounts on a wage statement
Specific instructions for MQGE are in the General Instructions for Forms W-2 and W-3
✓ Review Boxes 5 and 6 guidance before correcting
Deadline or filing window
Not stated in the official source.
Checklist
What you need before filling it out
Employer’s name, address, and ZIP code
Employer’s current mailing information · Box a on Form W-2c
Employee’s correct SSN
Employee’s Social Security card · Box e on Form W-2c
Corrected wages (Box 1)
Revised wage amount from payroll records · Money field 1 on Form W-2c
Federal income tax withheld (Box 2)
Updated withholding totals · Money field 2 on Form W-2c
Local income tax (Box 19)
Local tax authority statement · Box 19 on Form W-2c
Before you submit
- 1Do not cut, fold, or staple the form as instructed on the notice.
- 2Confirm the employer EIN matches the original Form W-2.
- 3Check the box for corrected SSN and/or name when applicable.
- 4Fill only the money fields that are being corrected.
- 5Review the MQGE correction guidance if the correction involves MQGE.
- 6Use the SSA’s W‑2c Online service to submit up to 25 corrected forms.
- 7Retain a copy of the completed Form W-2c for your records.
How to file this form
- 1Enter employer and employee information on Form W-2c.
- 2Mark and complete only the boxes that contain corrected data.
- 3Submit the corrected forms electronically via the SSA’s W‑2c Online service.
- 4Obtain the electronic confirmation receipt from the SSA.
- 5If filing paper copies, mail the scannable Copy A to the SSA as instructed.
- 6Keep a copy of each submitted Form W-2c for your records.
Known limitations
- 1Printed copies of Form W-2c cannot be processed by the SSA; they must be created and submitted online.
- 2Electronic filing limit is 25 Form W-2c per batch; larger batches require separate submissions.
- 3Form W-2c is only for correcting previously filed W-2 information, not for issuing original statements.
Field map
Compact field-by-field guide
Personal Info
2 items
Your legal name and current mailing address.
Your taxpayer identification number — must match IRS records.
Filing Status
1 items
Single, Married Filing Jointly, or Head of Household (for withholding purposes).
Dependents
1 items
Number of qualifying children and other dependents.
Adjustments
1 items
Additional income not from jobs or adjustments to withholding.
Withholding
1 items
Additional amount you want withheld from each paycheck.
Certification
1 items
Your tax entity type: Individual, Corporation, Partnership, etc.
Signatures
1 items
Sign and date to certify under penalty of perjury.
Almost done reviewing the fields?
Fillable formOpen in Editor->Form W-2c (Rev. 1-2026) is the current edition; the source directs users to www.irs.gov/FormW2c for the latest information.
What changed or needs a fresh check
- Edition date — confirm the revision reads 1-2026 on the form header.
- Fee — Not stated in the official source — verify on the agency site.
- Mailing address — Not stated in the official source — verify on the agency site.
- Signature — Not stated in the official source — verify on the agency site.
Quick Facts
Downloads
After you file
- 1Keep the signed copy of Form W-2c in your payroll records.
- 2Save the electronic confirmation receipt from the SSA as proof of filing.
- 3Monitor the SSA portal for processing status of the submitted forms.
- 4If an error is discovered, prepare and submit a new Form W-2c correcting the mistake.
Sources
- SRCForm p.1 — penalties section referenced in the General Instructions for Forms W-2 and W-3.
- SRCForm p.1 — copy B can be downloaded, filled, printed for recipient.
- SRCForm p.2 — DO NOT CUT, FOLD, OR STAPLE THIS FORM notice.
- SRCForm p.2 — employer name, address, and ZIP code fields listed.
- SRCForm p.2 — corrected SSN and/or name boxes described.
- SRCForm p.2 — only complete money fields that are being corrected.
- SRCForm p.5 — Local income tax (Box 19) field present.
- SRCForm p.6 — latest information page URL www.irs.gov/FormW2c.
- SRCForm p.9 — SSA cannot process printed Forms W-2c; must create and submit online.
- SRCForm p.9 — electronic submission limit of up to 25 Form W-2c at a time and no separate Form W-3c required.
Common confusion points
Can I send a printed Form W-2c to the SSA?
Many assume paper copies are accepted.
→ Verify you are using the SSA online service for submission.
Do I need to file Form W-3c separately?
The separate filing requirement is unclear.
→ Confirm that electronic filing creates Form W-3c automatically.
How many corrected forms can I submit at once?
Users may think there is no limit.
→ Ensure the batch size does not exceed 25 Form W-2c.
Do I need to fill all money fields?
The form shows many dollar boxes.
→ Fill only the fields that are being corrected.
What are the steps for MQGE corrections?
MQGE instructions are in a separate booklet.
→ Refer to Boxes 5 and 6 in the Specific Instructions for Form W-2c.
Should I cut, fold, or staple the form?
The notice may be overlooked.
→ Preserve the form intact—do NOT cut, fold, or staple.
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Questions about IRS Form W2C
What is IRS Form W2C used for?
Form W‑2c lets an employer fix mistakes on a worker’s wage or tax numbers after the original W‑2 was sent. It updates the employee’s Social Security number, name, and any wage or tax amounts that were wrong. The corrected form is then sent to the Social Security Administration online.
Who must file IRS Form W2C?
Employers must file IRS Form W‑2c when they need to correct an employee’s previously reported wage or tax information.
What information does IRS Form W2C require?
The form records the employer’s name, address, EIN, the tax year, the employee’s correct Social Security number and name, and any corrected wage, tax withheld, and other box amounts.
Where do I file IRS Form W2C?
Employers must create and submit Form W‑2c online using the SSA’s W‑2c Online service; no paper filing to the SSA is accepted.
How do I complete IRS Form W2C?
First, enter the employer’s name, address, ZIP code, and EIN in the top section. Next, indicate the tax year being corrected and provide the employee’s correct SSN and name, checking the correction box if needed. Then, fill in only the wage or tax boxes that are being changed, leaving all other boxes blank. Finally, submit the completed form through the SSA’s W‑2c Online service; do not print and mail the form to the SSA.
What happens if IRS Form W2C is filed incorrectly?
If a non‑scannable copy is filed with the SSA, a penalty may be imposed.
Can I send a printed Form W-2c to the SSA?
Many assume paper copies are accepted. Verify you are using the SSA online service for submission.
Do I need to file Form W-3c separately?
The separate filing requirement is unclear. Confirm that electronic filing creates Form W-3c automatically.
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