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Form W3C: Transmittal of Corrected Wage and Tax Statements
IRS Form W-3c is the Transmittal of Corrected Wage and Tax Statements used by employers to submit corrected W-2c copies to the Social Security Administration. File it with Copy A of the W-2c as soon as you discover an error.
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IRS Form W3C - Transmittal of Corrected Wage and Tax Statements
IRS Form W-3c is the Transmittal of Corrected Wage and Tax Statements used by employers to submit corrected W-2c copies to the Social Security Administration. File it with Copy A of the W-2c as soon as you discover an error.
Risk Radar
Scan points- 1Submitting a non‑scannable Copy A of the W‑2c can trigger a penalty.
- 2Submitting a printed Copy A from the website instead of the scannable official form can trigger a penalty.
- 3Omitting the employer’s EIN or the total number of Forms W‑2c on the transmittal.
- 4Failing to list both the previously reported and corrected amounts for each wage or tax box.
- 5Not signing the form under penalties of perjury, leaving the Signature, Title, or Date blank.
Plain English
When an employer finds a mistake on an employee's W-2, they must send a corrected W-2c and this transmittal form to the Social Security Administration. The form shows what amounts were originally reported and what the corrected amounts are. Copies of the corrected W-2c are also given to the employee.
Submission Date
- Filing date: 2024-06-26 22:10:13
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- Use this form when filing paper Copy A of corrected Form W-2c to the SSA after discovering an error.
- Do not use it when printing Copy A from the website for filing with the SSA, as a penalty may be imposed.
- Check Form W-2 instead when filing original (uncorrected) wage statements.
Form selector
Use this form or another form?
Original wage reporting required
Original filing uses Form W-2, not a corrected transmittal
✓ Confirm no corrections are needed
Electronic filing of corrected statements
SSA allows electronic upload of corrected W-2c without paper Form W-3c
✓ Verify eligibility for e‑filing on SSA BSO site
State or local wage corrections
State/local corrections still require Form W-2c and may need additional state forms
✓ Check state filing instructions
Deadline or filing window
The form must be filed as soon as you discover an error. The source does not specify a fixed deadline or any extension.
Checklist
What you need before filling it out
Employer identification number (EIN)
Employer's EIN · Box e on Form W-3c
Total number of Forms W-2c
Count of corrected W-2c being submitted · Box d on Form W-3c
Total wages, tips, other compensation
Sum of wages from corrected W-2c · Line 1 on Form W-3c
Signature
Authorized officer signature · Signature line at bottom of Form W-3c
Date of filing
Date the form is signed · Date field near signature
Before you submit
- 1Verify the revision date reads 6‑2024.
- 2Confirm the employer’s EIN is entered correctly.
- 3Check the total number of Forms W-2c matches attached copies.
- 4Ensure all corrected wage and tax amounts are summed accurately.
- 5Sign the form in the Signature field.
- 6Date the signature line with the filing date.
- 7Include Copy A of each corrected Form W-2c with the submission.
- 8Mail the package to the SSA address listed for paper filing.
- 9If using a private delivery service, replace the P.O. Box with ‘Attn: W-2c Process, 1150 E.’ as instructed.
- 10Retain a copy of Form W-3c with Copy D of Forms W-2c for your records.
How to file this form
- 1Gather all corrected Form W-2c copies.
- 2Complete Form W-3c with employer information, totals, and signatures.
- 3Make a copy of Form W-3c and keep it with Copy D of Forms W-2c for your records.
- 4Mail the completed Form W-3c and Copy A of Form W-2c to the SSA mailing address.
- 5Obtain a mailing receipt as proof of filing.
Known limitations
- 1Applies only to corrected Forms W-2c, not to original Forms W-2.
- 2Not for errors on forms other than W-2, W-2AS, W-2GU, W-2CM, W-2VI, or W-2c.
- 3Do not print and file Copy A downloaded from the website for SSA filing.
- 4Do not cut, fold, or staple the form before mailing.
Field map
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Personal Info
2 items
Your legal name and current mailing address.
Your taxpayer identification number — must match IRS records.
Filing Status
1 items
Single, Married Filing Jointly, or Head of Household (for withholding purposes).
Dependents
1 items
Number of qualifying children and other dependents.
Adjustments
1 items
Additional income not from jobs or adjustments to withholding.
Withholding
1 items
Additional amount you want withheld from each paycheck.
Certification
1 items
Your tax entity type: Individual, Corporation, Partnership, etc.
Signatures
1 items
Sign and date to certify under penalty of perjury.
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Fillable formOpen in Editor->Form W-3c is the Rev. 6‑2024 edition. The source directs users to the SSA’s Employer W‑2 Filing Instructions web page for the latest filing information.
What changed or needs a fresh check
- Edition date — confirm the form shows Rev. 6‑2024.
- Fee — Not stated in the official source.
- Mailing address — confirm the paper filing address is Social Security Administration Direct Operations Center P.O. Box 3333 Wilkes‑Barre, PA 18767‑3333.
- Signature — Not stated in the official source.
Quick Facts
Downloads
After you file
- 1Keep the filed Form W-3c and Copy D of Forms W-2c in your records.
- 2Store the records for at least three years.
- 3Expect a processing acknowledgment from the SSA within a few weeks.
- 4If you receive a notice of error, file a new Form W-3c with corrected information.
- 5Verify that employees received their corrected copies B, C, and D.
Sources
- SRCForm p.2 — purpose: Complete a Form W-3c transmittal only when filing paper Copy A of the most recent version of Form(s) W-2c, Corrected Wage and Tax Statement.
- SRCForm p.2 — filing timing: File this form and Copy A of Form(s) W-2c with the Social Security Administration as soon as possible after you discover an error on Forms W-2, W-2AS, W-2GU, W-2CM, W-2VI, or W-2c.
- SRCForm p.2 — mailing address: If you use the U.S. Postal Service, send this entire page with Copy A of Form W-2c to: Social Security Administration Direct Operations Center P.O. Box 3333 Wilkes-Barre, PA 18767-3333.
- SRCForm p.2 — private delivery address: If you use an IRS‑approved private delivery service to file, replace “P.O. Box 3333” with “Attn: W-2c Process, 1150 E.”
- SRCForm p.1 — electronic filing info: You may file Forms W-2 and W-3 electronically on the SSA’s Employer W-2 Filing Instructions and Information web page.
- SRCForm p.1 — penalty for Copy A: Do not print and file Copy A downloaded from this website with the SSA; a penalty may be imposed.
- SRCForm p.2 — e‑filing options: The SSA provides two free e‑filing options … W-2c Online … File Upload.
- SRCForm p.2 — keep copy: Make a copy of Form W-3c and keep it with Copy D (For Employer) of Forms W-2c for your records.
Common confusion points
Can I file this electronically?
The form mentions e‑filing options but also a paper filing address.
→ Confirm eligibility for SSA’s W‑2c online or file upload; otherwise use the paper address.
Do I need to include all corrected W‑2c forms?
Form W-3c requires the total number of Forms W‑2c.
→ Count attached W‑2c and match the number on Form W‑3c.
Is it okay to cut or fold the form?
The form explicitly warns against cutting, folding, or stapling.
→ Leave the form intact before mailing.
What if I printed Copy A from the website?
Copy A from the website cannot be scanned and may incur a penalty.
→ Order scannable copies from the IRS ordering page.
Do I need to send copies B, C, D to employees?
The source says provide copies B, C, and 2 of Form W‑2c to employees.
→ Distribute the corrected copies to employees promptly.
Which address should I use for private delivery?
The source gives an alternate address for IRS‑approved private delivery.
→ Replace P.O. Box 3333 with ‘Attn: W‑2c Process, 1150 E.’ as instructed.
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Questions about IRS Form W3C
What is IRS Form W3C used for?
When an employer finds a mistake on an employee's W-2, they must send a corrected W-2c and this transmittal form to the Social Security Administration. The form shows what amounts were originally reported and what the corrected amounts are. Copies of the corrected W-2c are also given to the employee.
Who must file IRS Form W3C?
Employers who are filing corrected wage and tax statements (Form W-2c) must file Form W-3c.
What information does IRS Form W3C require?
The form records the employer’s name, address, EIN, the total number of Forms W-2c being corrected, and the previously reported and corrected amounts for wages, federal tax, Social Security, Medicare, and other applicable boxes.
Where do I file IRS Form W3C?
Send the completed Form W-3c and Copy A of the W-2c by U.S. mail to the Social Security Administration Direct Operations Center, P.O. Box 3333, Wilkes-Barre, PA 18767-3333, or use an IRS-approved private delivery service addressed to Attn: W-2c Process, 1150 E.
How do I complete IRS Form W3C?
Enter the employer’s name, address, EIN and the number of Forms W-2c being corrected. List the previously reported amounts and the corrected amounts for each wage and tax box. Sign the form under penalties of perjury, include your title and the date. Keep a copy with Copy D of the W-2c for your records before sending the original to the SSA.
What happens if IRS Form W3C is filed incorrectly?
Filing a non‑scannable Copy A or otherwise incorrect Form W-3c can trigger penalties under the General Instructions for Forms W‑2 and W‑3.
Can I file this electronically?
The form mentions e‑filing options but also a paper filing address. Confirm eligibility for SSA’s W‑2c online or file upload; otherwise use the paper address.
Do I need to include all corrected W‑2c forms?
Form W-3c requires the total number of Forms W‑2c. Count attached W‑2c and match the number on Form W‑3c.
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