Official form guide
Form Termination of employment letter template: Termination of employment letter template
This is a template for employers to create a formal termination letter when ending an employment relationship. It helps ensure compliance with Australian employment laws by providing a structured format for communicating termination details.
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Form Overview
Fair Work Ombudsman Form Termination of employment letter template - Termination of employment letter template
This is a template for employers to create a formal termination letter when ending an employment relationship. It helps ensure compliance with Australian employment laws by providing a structured format for communicating termination details.
Risk Radar
Scan points- 1Ensure you provide the correct notice period as specified in the award or employment contract.
- 2Inadequate notice period provided
- 3Incorrect information about final payments
- 4Missing required statutory declarations
- 5Unclear reasons for termination
Plain English
This template gives you a ready-made letter to use when you need to end someone's job. It's designed to help you communicate the termination properly and include all the necessary information required by Australian workplace laws.
Submission Date
- Filing date: Use this template when you have made the decision to terminate an employee's employment and need to provide them with formal written notice.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- Use when ending an employment relationship for any reason
- Required for formal written notice of termination
- Helps ensure compliance with Fair Work Act requirements
- Provides clear documentation for both parties
- Can be adapted for different types of employment (permanent, casual, fixed-term)
Form selector
Use this form or another form?
Redundancy situation
Specific requirements for genuine redundancy
✓ Check if the redundancy meets the Fair Work definition
Performance-based termination
Need to show fair process and warnings
✓ Ensure proper performance management procedures have been followed
Misconduct dismissal
Must outline specific breaches and process
✓ Verify all allegations are properly investigated
End of fixed-term contract
Different rules for fixed-term vs permanent
✓ Check if automatic renewal clauses apply
Deadline or filing window
There is no submission deadline, as this is a document template provided directly to the employee. However, termination notice must be given according to the relevant award or employment contract.
Before you submit
- 1Verify employee's correct name and position details
- 2Confirm the correct notice period has been included
- 3Double-check calculation of final payments and entitlements
- 4Ensure the reason for termination is clearly stated
- 5Confirm the last working day is correctly identified
- 6Review for compliance with relevant award or enterprise agreement
- 7Check if the letter needs to be signed by authorized personnel
How to file this form
- 1Download the latest template from the Fair Work Ombudsman website
- 2Fill in all employee-specific details including name, position, and employment dates
- 3Specify the reason for termination and last working day
- 4Calculate and outline all final payments and entitlements
- 5Review the completed letter for accuracy and compliance
- 6Provide the letter to the employee according to legal requirements
- 7Keep a copy for your records
Known limitations
- 1This template doesn't replace the need to follow proper termination procedures
- 2It may not cover all industry-specific requirements
- 3Doesn't provide advice on complex termination situations
- 4Not suitable for termination related to discrimination or unfair dismissal claims
- 5May need customization for enterprise agreements or modern awards
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
Almost done reviewing the fields?
Fillable formOpen in Editor->This template is regularly updated to reflect current Australian workplace laws. Always check the Fair Work Ombudsman website for the most recent version before use.
What changed or needs a fresh check
- Updated minimum wage rates
- Changes to notice period requirements
- Modifications to unfair dismissal provisions
- Updates to redundancy calculation methods
- Revised information about modern award coverage
Quick Facts
Sources
- SRCTemplate available on Fair Work Ombudsman website
- SRCBased on requirements of the Fair Work Act 2009
- SRCReflects National Employment Standards
- SRCReferences relevant modern awards and enterprise agreements
- SRCNot confirmed in official source: specific content of latest version
- SRCNot confirmed in official source: recent update date
- SRCNot confirmed in official source: jurisdictional variations
Common confusion points
Confusing the notice period required by law vs. what's in the contract
Uncertainty about what final payments are required
Not understanding when a Fair Work Commission application might be made
Misunderstanding the difference between termination and redundancy
Confusion about consultation requirements for group terminations
Unclear about record-keeping obligations after termination
Not knowing when legal advice should be sought
Source transparency
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