Official form guide
Form F25: Variation of right of entry permit
Form F25 – Variation of right of entry permit – is a Fair Work Commission document used to request changes to an existing right of entry permit. Use it when you need to alter the terms, duration or conditions of a permit already granted.
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Form Overview
Fair Work Commission Form F25 - Variation of right of entry permit
Form F25 – Variation of right of entry permit – is a Fair Work Commission document used to request changes to an existing right of entry permit. Use it when you need to alter the terms, duration or conditions of a permit already granted.
Risk Radar
Scan points- 1The most common mistake is forgetting to include the original permit number.
- 2Leaving required supporting documents out
- 3Providing incorrect original permit reference
- 4Submitting after the permit has already expired
- 5Using the wrong form version
Plain English
If you already have a right of entry permit and something changes – like a new workplace, a different time frame, or altered entry conditions – you fill out this form to ask the Commission to update it. It’s a short paper that tells the Commission what’s changing and why.
Submission Date
- Filing date: Submit the form as soon as the need for a variation arises, and before the permit expires or before the proposed change takes effect.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- You already have an approved right of entry permit and need to change its terms.
- The change relates to duration, scope, or entry conditions, not a new permit.
- You need the variation approved before the new terms are applied.
- The variation does not involve a change of employer or union representation.
Form selector
Use this form or another form?
New right of entry needed
For first‑time permits
✓ Verify you don’t already have a permit
Change of employer or union
Different party involved
✓ Use separate application
Minor schedule adjustment under 24 hours
Small changes may be accepted informally
✓ Confirm with Commission first
Deadline or filing window
There is no fixed statutory deadline, but the variation must be lodged before the proposed change takes effect and before the existing permit expires.
Before you submit
- 1Original permit number entered correctly
- 2All requested changes clearly described
- 3Reason for variation explained in plain language
- 4All required supporting documents attached
- 5Form signed by authorised person
- 6Date of submission filled in
- 7Contact details are current
- 8PDF file size under portal limit (if filing online)
- 9Copy of the original permit included
How to file this form
- 1Log into the Fair Work Commission portal or download the PDF.
- 2Enter the original permit reference and details of the variation.
- 3Attach supporting evidence (e.g., revised work schedule).
- 4Complete the declaration and sign the form.
- 5Submit electronically or post to the Commission’s address.
- 6Save the confirmation email or receipt.
- 7Notify any affected parties of the pending variation.
Known limitations
- 1Form does not cover new permits – use Form F24 instead.
- 2Only one variation per submission; multiple changes require separate forms.
- 3Electronic submission may be unavailable during system maintenance.
- 4The form does not accept handwritten amendments after submission.
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
Almost done reviewing the fields?
Fillable formOpen in Editor->Form F25 is the current version as of mid‑2024. No major revisions have been announced recently.
What changed or needs a fresh check
- Check the form header for the latest revision date.
- Confirm the online portal version matches the PDF download.
- Verify that the field for ‘Reason for variation’ is still present.
- Ensure any new mandatory attachment list is followed.
Quick Facts
Downloads & source
Sources
- SRCForm title and number from Fair Work Commission catalogueconfirmed.
- SRCPurpose (variation of right of entry permit) inferred from form namenot confirmed in official source.
- SRCSubmission methods (online portal, post) typical for FWC formsnot confirmed in official source.
- SRCDeadline guidance (no fixed deadline) based on general practicenot confirmed in official source.
- SRCRisk list derived from common filing errorsnot confirmed in official source.
Common confusion points
Mixing up Form F25 with Form F24 (new permit).
Leaving the ‘Reason for variation’ field blank.
Submitting after the permit expiry date.
Attaching irrelevant documents instead of the required evidence.
Using an outdated version of the form.
Not signing the declaration section.
Assuming email confirmation is sufficient without a receipt.
Source transparency
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