No.17 Chairman’s List of Persons Attending and Report of Result of Meeting

What this form is for

• • Use when a judge chairs a formal meeting that requires an official attendance list.
• • Use for board‑type meetings of the court (e.g., allocation committees).
• • Do not use for ordinary hearings where the judge’s written judgment suffices.
• • Use instead of a separate minutes template when the court mandates Form No.17.
• • Applicable to both civil and criminal court registries.

Use this form or another form?

Deadline or filing window

File the form within 5 working days of the meeting unless the court has set a specific later date.

Before you submit

• • Attendance list matches the register signed at the meeting.
• • All names are spelled correctly and include titles.
• • Result report reflects the exact decision wording.
• • Form is signed by the chairperson and dated.
• • No stray marks or corrections on the page.
• • Use the current 2024 version of Form No.17.
• • Attach any required supporting documents (e.g., agenda).
• • Make a copy for your records before submission.
• • Confirm the correct court registry address.

How to file this form

1. 1Collect the signed attendance register and meeting notes.
2. 2Download or obtain the latest Form No.17 from the Courts Service website.
3. 3Complete the form using clear, printed text.
4. 4Sign and date the form as the chairperson.
5. 5Deliver the form to the appropriate district court registry in person or by post.
6. 6Request a receipt or acknowledgment from the clerk.
7. 7File a copy in your own records.

Known limitations

• • Form does not accept digital signatures in all courts.
• • Only suitable for meetings chaired by a court official.
• • No online portal for direct upload in most jurisdictions.
• • Length of the result report may be limited to 250 words.
• • Cannot be used for private arbitration meetings.