26.3 Receipt For Prisoner
Form 26.3 – Receipt For Prisoner is issued by the Courts Service of Ireland. It records that a prisoner has received a specific item, payment or document while in custody.
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26.3 Receipt For Prisoner
Form 26.3 – Receipt For Prisoner is issued by the Courts Service of Ireland. It records that a prisoner has received a specific item, payment or document while in custody.
Risk Radar
- The most common mistake is forgetting to sign the officer’s section.
- Leaving the prisoner’s ID number blank
- Vague description of the item
- Missing officer signature
- Incorrect date entered
Plain English
When someone in prison gets a letter, money, or a legal paper, the prison staff must fill out this receipt. It shows what was handed over, who gave it, and when.
Submission Date
- The receipt should be completed and filed on the same day the item is handed over; any delay beyond 24 hours may be questioned by the court.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
What this form is for
- • When a prisoner receives cash or a cheque
- • When a prisoner is handed legal documents (e.g., bail order)
- • When personal items are delivered by family or friends
- • When the prison receives a payment for fees or fines on the prisoner’s behalf
- • When a court orders a specific item to be given to the prisoner
Use this form or another form?
| Situation | Likely form | Why it matters | Check before you continue |
|---|---|---|---|
| Payment of fines | Form 26.4 | Tracks fines separately | Verify if fine is court‑ordered |
| Legal representation documents | Form 26.5 | For solicitor correspondence | Confirm solicitor’s authority |
| Release of property | Form 27.1 | For items returned on release | Use after discharge |
Deadline or filing window
The receipt should be completed and filed on the same day the item is handed over; any delay beyond 24 hours may be questioned by the court.
Before you submit
- • Prisoner’s full name and ID are correct
- • Item description is specific and legible
- • Giver’s full name and address are entered
- • Date of receipt is accurate
- • Officer’s signature and staff number are present
- • Form is dated and not torn
- • Copy made for the prison file
- • Correct court or central office address is used
- • Postage or courier details recorded
How to file this form
- 1Gather prisoner’s file and item to be recorded
- 2Complete all required fields on Form 26.3
- 3Sign the form in the officer’s section
- 4Make a photocopy for the prison’s internal record
- 5Place the original in the custody log folder
- 6Send a copy to the designated court or Prison Service office
- 7Log the dispatch date in the prison’s tracking sheet
Known limitations
- • Form only accepts paper entries; no online version yet
- • Cannot be used for electronic payments
- • Not suitable for items valued over €500 without additional approval
- • Limited to items received while the person is in custody
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✦ Open in AI EditorCurrent Form Status
Form 26.3 is currently the approved version as of 2024. No major revisions have been announced recently.
Agency: Courts Service of Ireland
What changed or needs a fresh check
- • Check the form header for the 2024 revision date
- • Confirm the Prisoner ID field layout matches the latest template
- • Verify the officer signature line includes the new staff number field
- • Ensure the ‘Date received’ box is still a single line entry
Quick Facts
Form Details
- Agency
- Courts Service of Ireland
- Category
- Other Court Forms
- Source
- Court Forms ↗
- Revision Date
- 21/10/25
Downloads
26.3 Receipt For Prisoner
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After you file
- • Confirm receipt of the copy by the court or central office
- • Update the prisoner’s personal record with the receipt reference
- • Monitor for any queries from the court or parole board
- • Retain the original for the statutory retention period (usually 5 years)
- • Notify the giver that the receipt has been filed, if appropriate
Source and verification log
- • Form title and number from Courts Service catalogue
- • Purpose inferred from form name “Receipt For Prisoner”
- • Typical fields (prisoner ID, item description, giver details) based on standard receipt templates used by Irish prisons
- • Not confirmed in official source: exact submission address for copies
- • Not confirmed in official source: statutory retention period length
- • Not confirmed in official source: electronic vs paper availability
Common confusion points
6 things to watch for
- 1
Mixing up Form 26.3 with Form 26.4 (fine payments)
- 2
Leaving the ‘Giver’s relationship to prisoner’ field blank
- 3
Using abbreviations that make the item description unclear
- 4
Forgetting to date the form when the item is received
- 5
Submitting the form to the wrong district court
- 6
Assuming an electronic copy satisfies the requirement
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