12B.1 Notice Of Application For Access To A Record Of Proceedings Held By Or For The Court

What this form is for

• • When you need a certified copy of a judgment or order.
• • When you want a transcript of a hearing.
• • When you are a party seeking access to the full case file.
• • When a journalist requests court records for reporting.
• • When you need the record for an appeal or enforcement action.

Use this form or another form?

Deadline or filing window

There is no statutory deadline, but courts aim to respond within 30 days of receipt. Submit early to avoid delays.

Before you submit

• • Case number and court name are correct.
• • Requested record is clearly described.
• • All contact details are up‑to‑date.
• • Form is signed and dated.
• • Required fee is attached or payment reference included.
• • Identification copy attached if the court asks for it.
• • Correct postage or courier service used.
• • Copy of the completed form retained for your records.

How to file this form

1. 1Gather case details and identify the exact record needed.
2. 2Download or obtain Form 12B.1 from the Courts Service website.
3. 3Complete the form in black ink or electronically.
4. 4Pay the applicable fee and keep the receipt.
5. 5Send the form and fee to the appropriate court registrar.
6. 6Obtain a receipt or acknowledgment from the court.

Known limitations

• • Form does not cover requests for confidential or sealed material without additional court permission.
• • Only one record type can be requested per form; multiple requests need separate forms.
• • Electronic submission may not be available for all courts.
• • The form does not guarantee immediate access; processing time varies.